Civil Registry - Court Decrees

Court Decrees

Reglementary Period and Place of Registration

1. In case of a court decree/order concerning the status of a person, it shall be the duty of the clerk of court to advise the successful petitioner to have the decree/order registered in the civil registrar’s office where the court is functioning, within ten days after the decree/order has become final.

2. If another person shall register the decree other than the clerk of court, the civil registrar shall verify if the copy of the decision is authentic. Otherwise, he/she shall refuse the registration thereof. It is likewise the duty of the clerk w/c issued the decree, to ascertain whether the same has been registered, and if not, to have the said decree recorded.

3. The civil registry office where the event of the decree/order was registered shall forward a certified true copy of the decision to the Office of the Civil Registrar where an event affected was originally registered. The latter shall make the proper annotations in the document and in the applicable registry book. He/she shall likewise send a certified true copy of the annotated document and the registered court decree to the Office of the Civil Registrar General within ten days from receipt thereof.

The following are registrable court decrees:

(a) Decree of legal separation, declaration of nullity of marriage, annulment of marriage – the annotation in the remarks column of the Register of Marriages shall be made indicating the name of the judge & the court w/c issued the decree, case # and place & date of issue of the decree
(b) Court decisions/orders to correct/change entry/entries in any certificate of birth, marriage or death,
(c) Repatriation/voluntary renunciation of citizenship,
(d) Declaration of Presumptive Death - Presumptive death is not registrable. However, a judicial order or decree declaring a person presumptively dead shall be registered.
(e) Court decision recognizing/acknowledging or denying/impugning natural children,
(f) Judicial determination of maternal affiliation,
(g) Aliases and
(h) Adoption

Steps	Requirements	Fees
1. Submit requirements Submit the required documents to the Civil Registrar’s Office (CRO) Staff.	Original/Certified photocopy of the court order Certificate of finality Certificate of court registration issued by the concerned Municipal/City Civil Registrar where the court order was issued	Registration Fee – P100.00 Certification Fee – P20.00
2. Examination of requirements Assigned CRO staff shall examine the submitted requirements for annotation and registration.		Adoption – P150.00 Annulment of Marriage/legal Separation – P150.00
3. Payment of fees Proceed to the City Treasurer’s office for payment of requisite fees.		Other court order – P150.00
4. Registration of court order and Annotation on Affected Civil Registry Record Show Official Receipt to the assigned CRO staff, who shall enter the court order in the registry book and annotates it. CRO staff prepares the certificate of court registration, annotated civil registry record and certified photocopy of court order. Then prepares an endorsement letter to the National Statistics Office in Manila.
5. Signing of Endorsement Civil Registrar reviews and signs the endorsement.
6.Release of the Requested Document CRO staff records the processed court registration; then releases the document. Client will be asked to sign the receiving logbook.